Software for architects: control and documentation along the HOAI work stages
upmesh supports architecture practices where planning turns into construction: in site supervision (LPH 8, work stage 8 of the HOAI, the German fee scale for architects and engineers) and in post-completion services during the warranty period (LPH 9). You record site inspections, defects and tasks with responsibility, deadline and location on the plan – documented completely and as evidence. Developed and hosted in Germany, for a fixed monthly fee covering every project in your practice.
Support by work stage
- LPH 8 – Site supervision and documentation
- Site inspections, reports, notices of defect under VOB/B (the German standard terms for construction contracts), preparing acceptance
- LPH 9 – Post-completion services
- Tracking defects until the warranty periods expire, inspection before they run out
Made & hosted in Germany · Certified by the German Association of IT SMEs (Bundesverband IT-Mittelstand e. V., BITMi) · Project set up in minutes
You're an architect. Not a minute-taker.
Work stages 8 and 9 decide whether your design gets built the way you planned it – and whether you end up liable for what others got wrong.
Site supervision eats up time
Photos on your phone, notes on a pad, the report at your desk in the evening. Site supervision (LPH 8 under the HOAI) ties up hours that nobody pays you for on top of your fee.
Defects get lost between email, Excel and phone
Who was the defect assigned to? By when? Has it been fixed? Without central defect tracking, deadlines slip – and acceptance is delayed.
Liability without complete documentation
As an architect you are jointly and severally liable with the contractors. If you can't refute a supervision error, you carry the risk. Whatever isn't documented with a date and a location won't help you much in court.
Many parties, no shared view
Specialist planners, trades, client, project management: everyone works from their own version. You coordinate – and end up chasing information.
Small projects don't justify their own software
Billing per project makes the conversion or the refurbishment expensive. So the small project ends up in Excel after all – and your practice works to two standards.
Less office on site. More architecture in the office.
Inspection done, report finished.
You take photos, locate them and add comments right on site. The report is written as you go – not in the evening at your desk.
Every defect has a name and a date.
You assign defects to the trade with a deadline and can see at any time what is open, done or overdue – up to acceptance and throughout the warranty period (LPH 9).
Documented before anyone asks.
Every instruction, every notice of obstruction, every defect is dated, located and traceable – built for the burden of proof before German courts.
One version for everyone.
Specialist planners, contractors and client work in the same project. Everyone sees what they're meant to see – and you no longer have to chase people by phone.
From loft conversion to new build.
One subscription, every project. Your practice standards live in templates that grow with the size of the project.
Your project data stays where your liability law applies.
upmesh is developed in Germany – for German data protection standards and the burden of proof before German courts. All data is stored 100 % on German servers, including that of the upmesh AI. If you plan for public clients or sensitive building owners, that isn't a detail but a requirement.
- Hosting and AI 100 % in Germany
- Built for the burden of proof under German law, including VOB/B procedures such as notice of defect and acceptance
- Certified by the German Association of IT SMEs (Bundesverband IT-Mittelstand e. V., BITMi)
One fee. Every project. No number-crunching.
With upmesh you pay a fixed, predictable monthly fee – not per project. So the bathroom refurbishment or the loft conversion runs in upmesh too, without your budget growing with it. You set up a new project in minutes, with your practice's templates.
- 01Create a projectin minutes, with your practice template.
- 02Invite the partiesspecialist planners, contractors, client.
- 03Out on sitedocument, assign defects, done.
Frequently asked questions
What software do architects use for site supervision?
For site supervision (LPH 8 under the HOAI), architecture practices increasingly use platforms such as upmesh that combine site inspections, defect management and the construction diary. That way the documentation is created right on site instead of afterwards in the office.
Does upmesh support work stages 8 and 9 under the HOAI?
Yes, upmesh covers site supervision (LPH 8) and post-completion services with defect tracking during the warranty period (LPH 9).
Can the documentation in upmesh be used in court?
upmesh is built for the burden of proof before German courts: entries are dated, located and traceable. Whether a piece of evidence holds up in an individual case is for the court to decide.
Where is my project data stored?
All data is stored 100 % on servers in Germany, including the data of the upmesh AI. upmesh is certified by the German Association of IT SMEs (Bundesverband IT-Mittelstand e. V., BITMi).
What does upmesh cost for an architecture practice?
upmesh costs a fixed monthly subscription fee, regardless of the number and size of your projects.
Can specialist planners, contractors and clients work along?
Yes, you invite everyone involved into the project and decide who sees and edits what.
How quickly is a practice ready to go?
A new project is set up in minutes; you store your practice standards once as a template.
Your next site inspection could be the last one with pen and paper.
Test upmesh on a real project – or let us show you how your practice would work with it.